Shipping Policy

Once your order leaves our facility it is considered as “shipped”. Any request for return or exchange will be met with all applicable return / refund & shipping fees & policies. Please note that in most cases we can obtain a tracking number from the carrier AFTER they have picked up the merchandise from our warehouse. Therefore, in most cases, even though the item is marked as “shipped” in our system (and you have been notified via email) we might not be able to furnish a tracking number until the next business day.


All freight orders to the New York (city property) will incur a $250 (per chair) "METRO" fee due to the fact that the city of New York tags on a "surcharge" to our freight partners in addition to the "base" shipping charge(s). This extra fee is the responsibility of the client and will not be paid by SPA SOURCE LLC. If you place your order online directly one of our shipping agents will call you after the fact to collect "METRO" fee from you before your order can be shipped out. 


All freight orders shipping to outside of the lower 48 United States including Hawaii, Alaska, Puerto Rico, Canada and all international orders will need a custom shipping quote to calculate final cost of shipping. Any extra fee(s) above the standard shipping cost is the responsibility of the client and will not be paid by SPA SOURCE LLC. Any extra fees such as duty, tax, brokerage fees, custom clearance fees, additional shipping fees are the responsibility of the client and will not be paid by SPA SOURCE LLC. If you place your order online directly one of our shipping agents will call you after the fact to collect additional fee from you before your order can be shipped out. 

Please also be aware that SPA SOURCE LLC is not responsible for any international tax, duty, fee(s), or ANY import or export charge(s) or fee(s) for any international orders including Canada & Mexico. 

Shipping Options 

Tier 1 - (Basic)

This is considered to be “curbside” delivery, meaning the shipping company (the "carrier") will drop the merchandise off at curbside, and will NOT attempt to bring the merchandise inside or perform any type of “in-office” or “setup” of the merchandise. 
(Tier 1 - Inside Delivery)


Tier 2 - (White Glove)
Basic Delivery + Inside Delivery + Setup & Takeaway
COST: $399 ( in addition to “Basic” delivery cost & PER heavy unit) 
This is a two person (appointment based) delivery to the desired treatment room of choice. NO STAIRS. Higher floors are included IF there is convenient access to a freight elevator that can accommodate your shipment. Goods will be removed from the box and all packaging materials will be taken away. Depending on your product, some final assembly may be required and is NOT included in this delivery service. ALL freight shipments will either be Basic, Tier 1 or Tier 2, depending on your preference. The shipping service level must be designated and paid for at the time your order is placed, and can not be added at a later point in time. 


Remote Area Delivery 

If you are beyond 50 miles from the delivery terminal you may require an additional shipping quote above the standard shipping fee. Spa Source LLC reserves the right to ask for additional shipping fees to cover delivery to remote areas.


Shipping Damage(s)

Please take pictures of both the product and the package, and contact us IMMEDIATELY. In some cases, (assuming that the damage is only cosmetic and if it is acceptable to you), we may be able to send replacement parts that will quickly correct any cosmetic damage. However, we need to know that it is your choice to do that, and we need to work with you to make a claim with the shipping company. If you choose to accept the delivery in it’s delivered condition than you also understand and agree that it may take some time before we can send out the necessary replacement parts to correct any (potential) cosmetic issue(s).

You may also choose to REFUSE the shipment altogether. If a shipment is refused, please contact us immediately, while the delivery personnel are still present, to begin a claim and receive further instructions. 
A damage claim must be made immediately, and all damages must be well documented with photos. If you are refusing a damaged shipment, do NOT sign for it. 
DO-NOT let the delivery driver talk you out of refusing the goods if they have visible“ extensive” damage(s). Be sure to notate the damages on the delivery paperwork, even if you do not get a copy of it on the spot.


Concealed Damage(s)

Please inspect all contents at the time of the delivery. If the interior contents are damaged please contact us. We require pictures of both the damaged item and the box it came in if we are to help you correct any issues. Do NOT trash the original boxes/packaging until you are sure everything is in order ( this is very important with White Glove Tier 2 as they will be taking the Packaging away when they leave). All returns must come back in original boxes with all packaging. The chances of the merchandise taking in additional damages during the return transit is almost 100% if the original packaging is not kept. Therefore any returned goods without original packaging will be refused delivery to our warehouses.



For Exam Chairs:
We offer a 1 Yr. warranty on the frame of all of our exam chairs and tech stools, and 90-Days on all electronic component, including motors, remote controls, plugs, sockets, wiring, and control box modules, and fuse boxes. During the covered period we will supply either a new (like for like) component to be replaced or after four failed attempts (for the same unit) to remedy the issue we will replace the entire unit free of charge. No charges will be due to client for shipping of spare parts, but we do reserve the right to collect for freight charges in the event of replacement of a fully built exam chair or massage table.  

For Electronics:
We offer a 90-Day warranty on all electronic items

For Disposables:
To protect against cross contamination and potential health hazards we do not offer returns or exchanges on any disposable items. 


Lighter color upholstery (white, sand, etc.) has a much higher chance of showing stains, and UV exposure discoloration (ie. sunlight), especially from denim jeans or any material that contains dye, and or anything that may give off its pigment onto the upholstery. 

Therefore, you understand that such staining is inevitable and will hold Spa Source LLC harmless from claims associated with natural pigment transfer, and potential yellowing of the upholstery material due to natural or artificial UV and or IPL (intense pulse light) exposure.

Therefore, you understand that even if you might order the same color chair, or item(s) as my previously placed orders that there will inevitably be variations in color, tone, material, and grain and pattern embossment, of both the material & the acrylic base, and therefore agree to hold Spa Source LLC harmless from claims associated with such variations.


Returns & Refunds:

If you are not completely satisfied with your Spa Source purchase, and would like to return it, please contact us within 10 days of receipt for a Return Authorization (RA) number. No returns will be allowed after 10 days.

Please DO-NOT ship the merchandise back to our corporate office address, since we use multiple shipping warehouses, and will give you specific instructions for the return address once you call us for the (RA) number. Customers are responsible for return shipping costs and a 35% restocking fee. 

All returned items must be in new (unopened) condition, and in the original packaging. We will not accept a returned package(s) without an R.A. number, and or without the original packaging. Products returned with damage(s) are the responsibility of the sender, and will be refused return delivery. Return shipping charges will apply & are not related to the original freight or shipping charges. All shipping charges (to & from) are non-refundable.



Once an order qualifies for a cancellation any credit card transaction fee(s) or payment transactional fees or charges (usually between 3% to 4%) will be deducted from the final refund. NO CANCELLATIONS ALLOWED FOR MERCHANDISE THAT HAVE ALREADY LEFT OUR SHIPPING FACILITY. 


Custom Orders & Out-Of-Stock Orders

No returns or exchanges or cancellation will be allowed for any custom or out-of-stock order(s) once the order is placed. (i.e. color, function, or any other alterations) . No exceptions or grace period after the order date will be extended, since 100% of the time we start to purchase material, and parts, and refill missing stock items just for your order as soon as such an order is placed. Therefore we can not incur the loss after the order is placed. 


F.O.C (free of charge) Storage: 

If for any reason you are not ready to take delivery of your purchase immediately you may ask us to store your order free of charge for a maximum of 60 days from the date of your purchase. After the initial 60 days F.O.C storage you will be charged a $49.00 PER ITEM / PER MONTH for any large items, such as exam chairs, and $5 PER ITEM / PER Month for any smaller items, such as controllers, covers, bed rolls, etc. 


Financing Options: 
If you would like to apply for financing simply click on the link below: 
Please note, that we do not set the "terms" of financing and only act as a facilitator for you and the "Quick Spark" bank. 
Click HERE to begin your application: 

Disclosure: Affirm: For personal use. Terms apply.